Conference Management
Georgian Holidays specialise in Conference Management ; if you are planning for a National or International conference, we accommodate all aspects of your conference. We are also quipped to handled designated tasks for your event.
DELEGATE REGISTRATION MANAGEMENT
- Establishment and maintenance of Secretariat
- Preparing and maintaining the registration database - correspondence and mailing
- Online Registration of delegates and intimating the same to the organizing committee at regular intervals
ACCOMMODATION MANAGEMENT
- Booking of rooms in various Hotels as per the conference requirement
- Negotiations with the Hotels and providing special tariffs for the conference
- Blocking of rooms specially for the conference in all categories of hotels
- Providing Hotel Help desks during the conference in the main Hotel
- Online Accommodation Booking and payment online facility
WEBSITE MANAGEMENT
- Online Registration
- Online Accommodation Bookings
- Online Ticketing Request Facility
- Online Transportation Booking
- Online Pre & Post Conference Tours Booking
SECRETARIAT SET UP
- Secretariat Set up
- Vendors Management
- Abstract & Speakers Management
TRANSPORT / SHUTTLE MANAGEMENT
- Provision of Arrival / Departure Airport Transfers
- Running shuttle service from Hotels to conference venue and for the social functions
- Provision of transport for the pre and post conference tours
- Provision of special fleet of vehicles for all VIPs attending the conference
- Professional armed with all the experience to understand the client needs and how to ensure it.
CONFERENCE VENUE MANAGEMENT
- Identify suitable different categories of venues & Negotiate special rates
- Arrange & provide additional facilities in halls & ensure smooth functioning of conference Publicity
- Themed Dinners
- Cultural Events
- Set up and maintain a full on-site secretariat as per requirement
- Handle registrations and set up arrangements in the meeting rooms
- Assist in organizing the inaugural and valedictory functions
- Special handling for VIP delegates
- Any special gift and mementos for speakers and delegates as well.
- Spouse tours
- Pre & Post conference tours
- Facilitation Desk at the airport - exit area
- Staff Management at airport/hotel
- Hospitality desk
BUDGET AND KEEPING OF ACCOUNTS
- Preparing the conference budget
- Monitoring expenditure within the approved budget
- Monitoring payments and receipts
- Assistance for finalizing the account